Accounting Services

When it comes to paying employees, laws and the IRS have made the payroll function a time consuming nightmare for the small business owner. We offer payroll solutions that meet your business’s needs and enable you to spend time doing what you do best – running your company.

Why Outsource Your Payroll…

• It’s Cost Effective
  Use your staff more efficiently by letting us handle payroll and the associated legal details. Reduce overhead by removing the need to hire specialized employees.
• It’s a Time Saver
  Our payroll service eliminates the burden of customizing, updating and maintaining your own payroll system – no more data entry, no more researching updates or new laws, no more worries.
• Worry Free Payroll Tax Filing
  Eliminate the risks of calculating and filing your own payroll taxes by having professionals do it for you. Federal, state and local payroll tax laws are frequently changing and becoming more complex. How much time do you want to spend learning all the rules and keeping your information up to date?
• Allows You To Focus On Core Competencies
  Our professional staff allow you to focus on the core competencies of your business. We are accounting professionals–you get the experts working for you and with you.
• Comprehensive Reports
  You get a wide variety of user-friendly and accurate payroll reports including union reports, certified payroll, workers’ compensation reports and much more.

Get the Payroll Solution That Best Fits Your Needs.

We know that when it comes to payroll service – no one size fits all. That’s why we offer a variety of payroll services. We can process the entire payroll for you, enter after-the-fact payroll, or facilitate an online payroll service. Payroll services include:

• Direct Deposit
• Worry Free IRS and State tax reporting as well as EFTPS tax deposits.
• User friendly, and easy to understand monthly, quarterly, and annual payroll tax reports, including W-2, W-3 and 1099 forms.
• Detailed reports on your employee’s vacation, sick days, and personal days accruals.
• Creation and filing of the required new hire reports.
• Your payroll records maintained accurately.

Custom Payroll Reports Service

There seems to be an endless amount of special reports Government agencies require. We can prepare the following reports for you.

• Worker’s Compensation Audits
• Unemployment Claims
• Social Security Audits
• Child Support Audits
• W-2 and W-3 processing

We can help you enter invoices, process bill payments and monitor your accounts payable aging. We can also help you process annual 1099’s for your vendors.

We can help you enter sales invoices and credits and process customer payments. We can mail invoices and statements for you and monitor your accounts receivable aging.

Reconciling your business checking account each month is an essential part of maintaining good accounting records. Having us reconcile your account each month allows you to:

• Identify lost checks, lost deposits and unauthorized wire transactions.
• Detect and prevent excess/unjustified bank charges and ensures transactions are posted correctly by your bank.
• Detect and prevent embezzlement of funds from within your company.
• Know how your business is doing? You can’t really know unless all accounts are reconciled and properly accounted for on your financial statement.
• Manage your cash more effectively. Proper management of funds not only saves money, it makes money for you.
• Protect yourself. By timely reconciling and promptly objecting to your bank about any unauthorized, fraudulent or forged checks presented to your bank and paid by that bank, you can relieve your agency of responsibility for the shortfall and transfer the risk to the bank. This reason to reconcile alone should be enough.
• Sleep Better. You will sleep more peacefully at night knowing your bank accounts are reconciled, in balance and that all escrow funds, accounts, checks and disbursed funds are properly accounted for.

The general ledger is the core of your company’s financial records. Since every transaction flows through the general ledger, a problem with your general ledger throws off all your books.

Having us review your general ledger system allows us to hunt down any discrepancies such as double billings or any unrecorded payments. Then we’ll fix the discrepancies so your books are always accurate.

Although QuickBooks is designed to be user friendly, the initial setup and installation must be done correctly in order for future information to be accurate. All information necessary to setup manual accounting records is also necessary to setup and install QuickBooks on your desktop. This task is even more complicated if you switch from manual accounting operations to QuickBooks in the middle of the year.
Which accounting method will you use? What chart of accounts do you need for your business? How do you handle beginning balances? An expert can easily answer all of these questions and complete the initial setup and Installation in a timely manner. In addition, your accounting employees receive training on the accounting software to enhance their performance. Here’s a short list of the services we provide during your QuickBooks setup:

• Study and evaluate your software and accounting needs.
• Recommend software and hardware requirements.
• Install software, design and set up chart of accounts and entire accounting package including payroll, accounts receivable, inventory, accounts payable, etc.
• Determination of your QuickBooks starting date.
• Loading your chart of account and balances as of that starting date.
• Preparation of a list of the items that you sell to your customers. This list includes services, inventory parts, non-inventory parts, other charges and sales taxes.
• Entering your outstanding accounts receivable and accounts payable details as of your starting date.
• Entering your ending statement bank balances and outstanding checks and deposits in transit as of your starting date.
• Printing a trial balance as of your starting date and comparing it to your trial balance from your old system.
• Entering your transactions since your starting date into QuickBooks
• Train client or client staff in use of software to meet their accounting, management and tax needs.

Ongoing Services:

• Follow up training to ensure the client is “on the right track”.
• Monthly, quarterly or annual review of client QuickBooks data to assist in tax preparation and management reports.

We can help keep you QuickBooks clean and organized so you can manage your business and are ready for tax time. A QuickBooks clean up can include the following:

• Reviewing your transactions for the year
• Cleaning up stray entries
• Customizing reports
• Balancing general ledger to subsidiary records
• Additional personalized training

As a business owner, you may be required to file monthly or quarterly sales and/or excise tax returns. We can file these for you and help you maneuver the complexities of multi-state reporting.

As an employer, the IRS requires you to file quarterly and annual reports documenting your payroll tax payments. Make this process simple by allowing us to do all the work. The state your business operates in will require other reports to determine how much is owed to the state in unemployment insurance. If you are required to withhold state income tax, you will also be required to comply with each state’s filing requirements.

Employers are required to provide each employee with a W-2 by January 31st of each year. W-2’s, along with the W-3, are filed with the Social Security Administration and must be reconciled to the payroll tax reports filed for that year.

Payments made to vendors for services totalling $600 or more per year must be reported on a 1099-MISC by January 31st each year. 1099’s, along with a 1096, are filed with the IRS.

Income Statement

An income statement, otherwise known as a profit and loss statement, basically adds an itemized list of all your revenues and subtracts an itemized list of all your expenses to come up with a profit or loss for the period. An income statement allows you to:

• Track revenues and expenses so that you can determine the operating performance of your business.
• Determine what areas of your business are over-budget or under-budget.
• Identify specific items that are causing unexpected expenditures. Like phone, fax, mail, or supply expenses.
• Track dramatic increases in product returns or cost of goods sold as a percentage of sales.
• Determine your income tax liability.

Balance Sheet

A balance sheet gives you a snapshot of your business’ financial condition at a specific moment in time.
A balance sheet helps you:

• Monitor the financial strength and capabilities of your business
• Identify and analyze trends, particularly in the area of receivables and payables. For example, if your receivables cycle is lengthening, maybe you can collect your receivables more aggressively.
• Determine if your business is in a position to expand.
• Determine if your business can easily handle the normal financial ebbs and flows of revenues and expenses.
• Determine if you need to take immediate steps to bolster cash reserves.
• Determine if your business has been slowing down payables to forestall an inevitable cash shortage.

Balance sheets, along with income statements, are the most basic elements in providing financial reporting to potential lenders such as banks, investors, and vendors who are considering how much credit to grant you.

You may be asked to have a financial statement review performed. Banks and bonding agencies, for example, often require businesses to have their financial statements reviewed by a certified public accountant. A review provides limited assurance that no material modifications need to be made to the financial statements to conform to applicable financial reporting framework. A review includes primarily applying analytical procedures to management’s financial data and making inquiries of Company management. A review is substantially less in scope than an audit, the objective of which is the expression of an opinion regarding the financial statements as a whole.